Corporate Partnerships Appreciation Night volunteers needed!

Dear Calgary 4-H Region and Mountain View District, Clubs and/or individual 4-H Members:

The 4-H Foundation of Alberta would like to invite anyone from within your Region, Districts, Clubs and/or individual 4-H members to participate in the 4-H Showcase and 4-H Sponsor Engagement  at the 6^th Annual 4-H Alberta Corporate Partnerships Appreciation Evening taking place at the Pomeroy Hotel at Olds College on Thursday, November 3, 2016.

This year’s event will be run similar to 2015 where we will have a full stand-up meal with a 4-H mingle and showcase simultaneously taking place. As sponsors arrive we would like to invite them to interact with 4-H members while everyone enjoys the delicious elegant reception appetizer meal consisting of assorted beef, chicken, and more. Following the 4-H mix and mingle sponsors and 4-H attendees will be invited to a sit down dessert bar and entertained by some keynote speakers for 25 minutes.

Each year our Appreciation night reflects a different theme, the 2016 theme is “Celebrating 40 years at the Alberta 4-H Centre” taking the time to reflect on and acknowledge the facility that has put 4-H Alberta on the map as it relates to  4-H members old and present in Alberta.

Below is a timeframe for the evening’s events:

12:00 - 4:00 p.m.

-          Ask all 4-H clubs and volunteers to set up their showcase

4:00 p.m.

-          All 4-H clubs and volunteers must be present in Olds to prepare for the evening’s events

4:30 p.m.

-        4-H Foundation to provide a last minute briefing to everyone on the evening’s activities and answer any final questions

5:00 p.m.

-          Sponsors and guest will begin to arrive

5:30 - 6:45 p.m.

-          Dinner will be served, while 4-H mingle and engagement takes place

6:45 p.m.

-           Sponsor photo

6:55 - 7:30 p.m.

-          Evening’s programme, that will consist of welcome, 4-H pledge, 4-H awareness, and special guest speaker  

7:30 - 8:00 p.m.

-          Cleanup

 To help with our event we are looking for club contribution and support in the following key areas*:  

• Club Showcase Display (10 Spots available)

o   Demonstrating 4-H Club’s projects and Achievements

o   Props and Equipment used by your club – ie- Saddles, Halters, camera etc.

o   Showcasing an event your club held to raise money. Example - Charity Steer or Lamb

o   Highlighting special events that your club took part in  

o   Anything that showcases this year’s theme “Building Future Leaders”

• Sponsor Engagement (5 4-H member volunteers)

o   Welcoming committee - Energetic 4-H members who will welcome our sponsors as they come through the door and show them around, answer any questions they might have, and ensure that they are interacting with 4-H

o   Preferably experienced intermediate or senior members

·         Table Hosts (25-30  4-H members, leaders, parent volunteers)

o   Because we do not have assigned seating for sponsors we would like to assign 2 4-H volunteers to each table to ensure there is always a 4-H presence to engage with sponsors

·         Club Presentation (1 4-H Club )

o   Looking for one club to be a part of our Key Speakers presentation during dessert

o   Maximum of 5 minutes

o   Can be presented by speech or visual presentation (ie. powerpoint, video)

o   Must tie into our theme “Building Future Leaders” or “Learn to do by doing”

o   Please contact Rae-Lee Erickson if your club has an idea and would like to participate 587.999.2240

• Take Down (As many clubs and volunteers as possible)
• 7:30 p.m. - until complete
• The more help we have the sooner we will finish

This is a great occasion for 4-H Alberta to demonstrate the benefits and outcomes resulting from the commitment of financial support, volunteer hours, resources and expertise that have been provided by our Corporate Partners. It is a chance for 4-H Alberta to thank our dedicated Corporate Partners, as well as to provide a firsthand opportunity for our partners to engage directly with 4-H members and leaders in order to fully grasp the benefits and value of the 4-H program. 

Each 4-H participant and his or her family are invited to join us for dinner as well.

*Each position will be biased on first come first serve basis

If you or your club are interested in participating in this unique occasion, please fill out the attached application form prior to October 14, 2016. For additional information, please call: Lisa Patzer 1-780-352-1148

4th Annual Corporate Partnerships Appreciation Evening Club Call Out

The 4-H Foundation of Alberta would like to invite anyone from the Calgary 4-H Region, Districts, Clubs and/or individual 4-H members to participate in the 4-H Showcase and 4-H Sponsor Engagement  at the 4th Annual 4-H Alberta Corporate Partnerships Appreciation Evening taking place at the Strathmore Civic Centre on Wednesday, November 19, 2014. Members, leaders and clubs must pre-register for this event with the information form listed below. 

At this year's program you will find a full stand up meal with a 4-H mingle and showcase taking place at the same time.  This is different from past events that have been a seated dinner and program.  As sponsors arrive we they will be interacting with 4-H members while filling up on an delicious reception appetizer meal consisting of assorted petite Quiche; chicken quenelle, and more.

The theme for this year's event is “Above and Beyond 4-H”, where 4-H Alberta will take the time to reflect on and acknowledge the fundraising and volunteerism that is the key to success for 4-H Alberta. As part of this theme, all clubs participating with a showcase display,are asked to demonstrate the volunteering and fundraising that their club has undertaken throughout the year. This is also a great time to showcase the outstanding leaders and volunteers that make each club year run so smoothly.

Tentative Schedule of Events:

12:00 p.m. - 4:00 p.m.

4-H club showcase set up time.

4:00 p.m.

All 4-H clubs and volunteers present at Strathmore Civic Centre to prepare for the evening’s events.

5:00 p.m.

Sponsors and guests will begin to arrive.

5:30 p.m. - 6:45 p.m.

Dinner will be served, while 4-H mingle and engagement takes place.

6:45 p.m

Sponsor Photo

6:55 p.m. - 7:45 p.m.

Evening’s programme, that will consist of welcome, 4-H pledge, 4-H awareness and special guest speakers.  

7:45 p.m. - 8:00 p.m.

Cleanup

Volunteer Requests:

To help with our event we are looking for club contribution and support in the following key areas.  All positions will be filled on a first come, first serve basis.

Club Showcase Displays (Nine Spots available)

• Demonstrating what fundraising activities your club has performed
• Showcasing an event your club held to raise money. Example - Charity Steer or Lamb
• Highlighting the volunteers and leaders who make each club year possible
• Anything that showcases how your club goes “Above and Beyond"

Sponsor Engagement

• Welcoming Committee (Five 4-H member volunteers) - Energetic 4-H members who will welcome our sponsors as they come through the door and show them around, answer any questions they might have, and ensure that they are interacting with 4-H.
• Table Hosts (45  4-H members, leaders, parent volunteers) - Because we do not have assigned seating for sponsors this year we would like to assign 2-3 4-H volunteers to each table to ensure there is always a 4-H presence to engage with Sponsors

 Set up (One 4-H Club)

• Between the times of 12:00 - 3:00 p.m.
• Looking for one club to help Corporate Partnerships Team set up facility, ie. setting up tables & chairs, hanging signage.

Take Down (As many clubs and volunteers as possible)

• Approximately 8:00  p.m. - 9:00 p.m. depending on volunteer numbers. The more help we have the sooner we will finish!
• Involves taking down tables/chairs, taking down signage, picking up garbage and cleaning the floors.

This is a great occasion for 4-H Alberta to demonstrate the benefits and outcomes resulting from the commitment of financial support, volunteer hours, resources and expertise that have been provided by our Corporate Partners.

It is a chance for 4-H Alberta to thank our dedicated Corporate Partners, as well as to provide a firsthand opportunity for our partners to engage directly with 4-H members and leaders in order to fully grasp the benefits and value of the 4-H program. 

Each 4-H participant and his or her family are invited to join us for dinner as well. 

*Each position will be biased on first come first serve basis

If you or your club are interested in participating in this unique occasion, please fill out the attached application form prior to October 30, 2014 (space is limited and will be reserved on a first come first served basis).

For additional information, please contact Rae-Lee Pieschel, Ph: 587.999.2240 or Email: Pieschel@4hab.com.  

4-H Clubs to Showcase at 4th Annual Corporate Sponsor Appreciation Night

4-H Foundation of Alberta invites you to:

4th Annual

Corporate Sponsor appreciation night

Wednesday, November 19, 2014

Strathmore Civic Centre

5:00 p.m. - 8:30 p.m.

Join us as we once again say a special thank you to all the Corporate Sponsors who support us and contribute to the success of 4-H Alberta.

This year’s theme will be focused on all the 4-H

 

4-H Foundation of Alberta would like to invite the Calgary 4-H Region, Districts, Clubs and/or individual 4-H members to participate in the 4-H Showcase and participate as a Sponsor Host at the 4^th Annual 4-H Alberta Corporate Partnerships Appreciation Evening taking place at the Strathmore Civic Centre on Wednesday, November 19, 2014.

The Corporate Sponsor Appreciation Evening will be dedicated to an engaging and energetic 4-H Showcase. As part of this year’s event we are doing a special salute to the Volunteers who continue to make our program a success. Along with showcasing 4-H volunteerism, we would also like to showcase the ongoing Community Services that each club partakes in throughout each 4-H Club Year. Participants will also be asked to engage and interact with our Corporate Partners throughout the evening as table hosts.

To help with our event we are looking for club contributions and support in various areas such as:  

• Venue greeters/ Welcome Committee
• Sponsor Engagement
• Table Centrepieces
• Photos
• Take Down
• Table Hosts
• 4-H Showcase
• Interesting and interactive community Services and/or volunteer activities your club has participated in over the past year
• Fun community events that your club did over the year
• Fundraisers conducted by your club for other non-profits or community groups over the past year
• Special highlight on a club volunteer, who goes above and beyond for your club
• Sponsor appreciation, how have you used sponsor dollars?
•  Anything that makes your club unique in the Community!

This is a great occasion for 4-H Alberta to demonstrate the benefits and outcomes from the commitment of financial support, volunteer hours, resources and expertise that have been provided by our Corporate Partners. It is a chance for 4-H Alberta to thank our dedicated Corporate Partners, as well as to provide a firsthand opportunity for our partners to engage directly with 4-H members and leaders in order to fully grasp the benefits and value of the 4-H program. 

Each 4-H participant is invited to join us for dinner as well. 

If you or your club are interested in participating in this unique occasion, please contact Rae-Lee Pieschel before October 15, 2015 via phone: 587.999.2240 or email: Pieschel@4hab.com.