Wednesday, October 15, 2014

4th Annual Corporate Partnerships Appreciation Evening Club Call Out


The 4-H Foundation of Alberta would like to invite anyone from the Calgary 4-H Region, Districts, Clubs and/or individual 4-H members to participate in the 4-H Showcase and 4-H Sponsor Engagement  at the 4th Annual 4-H Alberta Corporate Partnerships Appreciation Evening taking place at the Strathmore Civic Centre on Wednesday, November 19, 2014. Members, leaders and clubs must pre-register for this event with the information form listed below. 

At this year's program you will find a full stand up meal with a 4-H mingle and showcase taking place at the same time.  This is different from past events that have been a seated dinner and program.  As sponsors arrive we they will be interacting with 4-H members while filling up on an delicious reception appetizer meal consisting of assorted petite Quiche; chicken quenelle, and more.

The theme for this year's event is “Above and Beyond 4-H”, where 4-H Alberta will take the time to reflect on and acknowledge the fundraising and volunteerism that is the key to success for 4-H Alberta. As part of this theme, all clubs participating with a showcase display,are asked to demonstrate the volunteering and fundraising that their club has undertaken throughout the year. This is also a great time to showcase the outstanding leaders and volunteers that make each club year run so smoothly.

Tentative Schedule of Events:

12:00 p.m. - 4:00 p.m.
4-H club showcase set up time.
4:00 p.m.
All 4-H clubs and volunteers present at Strathmore Civic Centre to prepare for the evening’s events.
5:00 p.m.
Sponsors and guests will begin to arrive.

5:30 p.m. - 6:45 p.m.

Dinner will be served, while 4-H mingle and engagement takes place.

6:45 p.m

Sponsor Photo
6:55 p.m. - 7:45 p.m.
Evening’s programme, that will consist of welcome, 4-H pledge, 4-H awareness and special guest speakers.  

7:45 p.m. - 8:00 p.m.
Cleanup

Volunteer Requests:

To help with our event we are looking for club contribution and support in the following key areas.  All positions will be filled on a first come, first serve basis.

Club Showcase Displays (Nine Spots available)
  • Demonstrating what fundraising activities your club has performed
  • Showcasing an event your club held to raise money. Example - Charity Steer or Lamb
  • Highlighting the volunteers and leaders who make each club year possible
  • Anything that showcases how your club goes “Above and Beyond"
Sponsor Engagement
  • Welcoming Committee (Five 4-H member volunteers) - Energetic 4-H members who will welcome our sponsors as they come through the door and show them around, answer any questions they might have, and ensure that they are interacting with 4-H.
  • Table Hosts (45  4-H members, leaders, parent volunteers) - Because we do not have assigned seating for sponsors this year we would like to assign 2-3 4-H volunteers to each table to ensure there is always a 4-H presence to engage with Sponsors
 Set up (One 4-H Club)
  • Between the times of 12:00 - 3:00 p.m.
  • Looking for one club to help Corporate Partnerships Team set up facility, ie. setting up tables & chairs, hanging signage.
Take Down (As many clubs and volunteers as possible)
  • Approximately 8:00  p.m. - 9:00 p.m. depending on volunteer numbers. The more help we have the sooner we will finish!
  • Involves taking down tables/chairs, taking down signage, picking up garbage and cleaning the floors.
This is a great occasion for 4-H Alberta to demonstrate the benefits and outcomes resulting from the commitment of financial support, volunteer hours, resources and expertise that have been provided by our Corporate Partners.

It is a chance for 4-H Alberta to thank our dedicated Corporate Partners, as well as to provide a firsthand opportunity for our partners to engage directly with 4-H members and leaders in order to fully grasp the benefits and value of the 4-H program. 

Each 4-H participant and his or her family are invited to join us for dinner as well. 

*Each position will be biased on first come first serve basis
If you or your club are interested in participating in this unique occasion, please fill out the attached application form prior to October 30, 2014 (space is limited and will be reserved on a first come first served basis).
For additional information, please contact Rae-Lee Pieschel, Ph: 587.999.2240 or Email: Pieschel@4hab.com.  

No comments:

Post a Comment