Corporate Partnerships Appreciation Night volunteers needed!

Dear Calgary 4-H Region and Mountain View District, Clubs and/or individual 4-H Members:

The 4-H Foundation of Alberta would like to invite anyone from within your Region, Districts, Clubs and/or individual 4-H members to participate in the 4-H Showcase and 4-H Sponsor Engagement  at the 6^th Annual 4-H Alberta Corporate Partnerships Appreciation Evening taking place at the Pomeroy Hotel at Olds College on Thursday, November 3, 2016.

This year’s event will be run similar to 2015 where we will have a full stand-up meal with a 4-H mingle and showcase simultaneously taking place. As sponsors arrive we would like to invite them to interact with 4-H members while everyone enjoys the delicious elegant reception appetizer meal consisting of assorted beef, chicken, and more. Following the 4-H mix and mingle sponsors and 4-H attendees will be invited to a sit down dessert bar and entertained by some keynote speakers for 25 minutes.

Each year our Appreciation night reflects a different theme, the 2016 theme is “Celebrating 40 years at the Alberta 4-H Centre” taking the time to reflect on and acknowledge the facility that has put 4-H Alberta on the map as it relates to  4-H members old and present in Alberta.

Below is a timeframe for the evening’s events:

12:00 - 4:00 p.m.

-          Ask all 4-H clubs and volunteers to set up their showcase

4:00 p.m.

-          All 4-H clubs and volunteers must be present in Olds to prepare for the evening’s events

4:30 p.m.

-        4-H Foundation to provide a last minute briefing to everyone on the evening’s activities and answer any final questions

5:00 p.m.

-          Sponsors and guest will begin to arrive

5:30 - 6:45 p.m.

-          Dinner will be served, while 4-H mingle and engagement takes place

6:45 p.m.

-           Sponsor photo

6:55 - 7:30 p.m.

-          Evening’s programme, that will consist of welcome, 4-H pledge, 4-H awareness, and special guest speaker  

7:30 - 8:00 p.m.

-          Cleanup

 To help with our event we are looking for club contribution and support in the following key areas*:  

• Club Showcase Display (10 Spots available)

o   Demonstrating 4-H Club’s projects and Achievements

o   Props and Equipment used by your club – ie- Saddles, Halters, camera etc.

o   Showcasing an event your club held to raise money. Example - Charity Steer or Lamb

o   Highlighting special events that your club took part in  

o   Anything that showcases this year’s theme “Building Future Leaders”

• Sponsor Engagement (5 4-H member volunteers)

o   Welcoming committee - Energetic 4-H members who will welcome our sponsors as they come through the door and show them around, answer any questions they might have, and ensure that they are interacting with 4-H

o   Preferably experienced intermediate or senior members

·         Table Hosts (25-30  4-H members, leaders, parent volunteers)

o   Because we do not have assigned seating for sponsors we would like to assign 2 4-H volunteers to each table to ensure there is always a 4-H presence to engage with sponsors

·         Club Presentation (1 4-H Club )

o   Looking for one club to be a part of our Key Speakers presentation during dessert

o   Maximum of 5 minutes

o   Can be presented by speech or visual presentation (ie. powerpoint, video)

o   Must tie into our theme “Building Future Leaders” or “Learn to do by doing”

o   Please contact Rae-Lee Erickson if your club has an idea and would like to participate 587.999.2240

• Take Down (As many clubs and volunteers as possible)
• 7:30 p.m. - until complete
• The more help we have the sooner we will finish

This is a great occasion for 4-H Alberta to demonstrate the benefits and outcomes resulting from the commitment of financial support, volunteer hours, resources and expertise that have been provided by our Corporate Partners. It is a chance for 4-H Alberta to thank our dedicated Corporate Partners, as well as to provide a firsthand opportunity for our partners to engage directly with 4-H members and leaders in order to fully grasp the benefits and value of the 4-H program. 

Each 4-H participant and his or her family are invited to join us for dinner as well.

*Each position will be biased on first come first serve basis

If you or your club are interested in participating in this unique occasion, please fill out the attached application form prior to October 14, 2016. For additional information, please call: Lisa Patzer 1-780-352-1148